WEDDING FAQS
Once you’ve fixed your date!
We will send out a booking form asking for some simple information, it will confirm your booking details, the services included and our terms and conditions. We will also send out a deposit invoice to secure your booking.
We appreciate at this stage not all details are finalised but we ask for a rough guide to things such as guest numbers, where you plan to get married etc. More detail will be collected at a later date to form a final plan for your day.
What happens after I’ve booked?
Depending on the date of your wedding, not too much from us. We will purposely leave you to plan the rest of your day. If you’re having your ceremony at the venue and you haven’t already booked a registrar this should be top priority after booking with us. This is arranged and payable via Sheffield Registrar's office. You will need a venue code from us to do this. Once you have your time booked you can let us know. We don’t have any restrictions on times for ceremonies.
If you’d like help finding other suppliers we will try to help the best we can. We do have a small list of people we know and trust but you’re not restricted to these people and have free reign over any other suppliers except for catering (unless agreed otherwise).
We’re here should you have any questions during the planning stages and at around 3-4 months we will be in touch to start to confirm your plans, collect details of other suppliers and get a running order for your day. At this point we’ll discuss decoration, deliveries and any drinks you’d like to include for your guests.
In between this time you are very welcome to come back to the venue and I would encourage you to look out for our wedding open house events which we promote on socials. Alternatively our Front Room coffee shop is open 8am-2.30pm Monday to Friday and there is t
Ceremonies
The Hide can be used for both a humanist and legal ceremony. If you’re planning to get married at the venue we encourage you to also book your registrar at the same time. This can be done by quoting our venue code (available on request) through Sheffield Registrars Office. For ceremonies we can accommodate up to 100 guests (60-90 more comfortably).
Food
When do I need to decide our menus?
You don’t need to decide on your menu choices straight away. It’s important that you think about the timings for your day and also how much you’d like to spend. You can find our wedding menus here. All prices shown are for the current year and include VAT. We do have yearly increases but try to keep these to a minimum. We will always provide you with a final quote for your wedding day before invoicing.
If having a menu from our midweek wedding package you have the option of two choices for both the main meal and evening food. This doesn’t need to be decided immediately and can be finalised at a later stage. As mentioned in your booking form, you can add additional guests for an additional fee. The cost of this will depend on if they are full day guests or just evening.
At any point you can contact Andy at food@wearethehide.co.uk to discuss food options and requirements.
Once you’ve decided on your menu choice you can let Andy know using food@wearethehide.co.uk and he’ll ensure the information is added to your booking. He will then be in touch around 2-3 weeks before your wedding to gather final numbers and arrange final food payments.
Can you accommodate dietary requirements?
Yes we can adapt dishes to suit most dietary requirements. Please let Andy know what your requirements are and he can advise.
How much time should I allocate to eating during my wedding?
For a wedding meal, a good rule of thumb is:
2-course meal: allow 1.5–2 hours
3-course meal: allow 2–2.5 hours
3-course meal with speeches between courses: allow 2.5–3.5 hours
Buffet or sharing-style meal: often 1.5–2 hours
Do you have options for children?
Yes. We have a children' s menu or they are welcome to have a smaller version of adult meals at a reduced price.
Can we supply our own desserts?
Unfortunately not, but we are always happy to work with you to create your perfect dessert option if it is not currently available.
Do you provide a cake cutting service?
Yes. Our cake cutting service is £50 (inclusive of VAT) and we will carefully portion the cake and display it on wooden board and supply plates and napkins.
Do you offer teas and coffees?
Yes. We have the option to have a tea and coffee station available for guests to use. Due to guest numbers we’re unable to offer our barista service as part of this.
Drinks
Can we bring our own drinks and be charged corkage?
No, we exclusively supply all drinks. Anyone bringing drinks into the venue and consuming them will be kindly asked to stop and if they continue will be asked to leave.
Can I request specific drinks?
Within reason yes! Our bars are stocked with a good variety of drinks but it’s always good to ensure we have a stock of the things you know you and your guests will drink. As standard we stock local ales supporting Sheffield’s Abbeydale Brewery, bottles lagers, a good selection of good quality spirits and wines.
When do I decide on any pre-paid drinks?
This is something that we can discuss with you around three months before your wedding and we’ll take final numbers around two weeks before. For all weddings you have different options for pre-paid drinks including: a bar tab, welcome drinks, post ceremony drinks, wine for tables, drink tokens and also beer kegs.
As a rough guide we normally say around £5 for alcoholic drinks and £3 for soft drinks. We will always provide an exact quote depending on your requirements. Wine ranges from £25-35 and we can provide a menu on request.
For the midweek wedding package you and your guests are provided with a glass of fizz and two drinks tokens. You can add additional drinks if you wish.
We can arrange for draft beer and are able to source kegs from our local friends at Triple Point, Abbeydale Brewery, and Bradfield Brewery. All kegs are pre-paid and charged at the full sale value. Depending on your guest numbers we can provide a quote and make recommendations on the size of the keg. These are then offered as self serve on the day.
We can also have a cocktail hour. This is a great way to get the party started and you can decide on a special named signature cocktail to serve. These can either be paid for by your guests or be part of any pre-paid bar spend. The cost of these is approx £7 a drink.
Decoration
There are many decorations included within the hire of the venue but you’re welcome to add extra. As standard we provide all tealights and candles, two easels and dried/artifical flowers in vases (on request).Just let us know what you’re planning and we can advise what’s possible.
As part of our extra services, we do have the option for a simple table flower add-on within the wedding extras page.
Do I set up my own decorations and when can we do this?
If we can accommodate this, yes! As mentioned in your booking forms, early access depends on other bookings. If we don’t have any other events on the day before your wedding you’re welcome to come during the hours of 8am-2.30pm to set up any decorations or equipment. To help our team we tend to allocate a two hour window for this so would suggest you bring help!
If this isn’t possible we will ensure that we know what you want and our team will set things up on your behalf or accommodate any suppliers helping with this.
We will be able to confirm decoration and delivery access around a month before your wedding.
Do you allow confetti?
Biodegradable confetti can be used outside the building.
Table plans
Can you provide table plans?
Yes, we have plans to suit different guest numbers. As a reminder we can accommodate under 100 guests for sit down meal and more during informal more staggered dining. Let us know your guest numbers and if you plan to have a top table and we can send out layout options.
Other suppliers and deliveries
When can other suppliers set up or make deliveries?
Similar to the above, if our venue isn’t in use the day before, other suppliers (except food related items) can set up beforehand. This would be Monday-Friday between the hours of 8am-2.30pm. We can confirm this nearer to your wedding day.
From experience most suppliers will set up on the day of your wedding. As we are closed on weekends and only open for events, suppliers are able to gain access to the venue around two hours before the start of your celebration. This can be discussed in the final planning stages and times agreed. For larger scale set ups we can agree a time.
Unfortunately we are unable to take early delivery of cakes and perishable goods so these must be arranged for the day of your wedding. Please check times with us before arranging with the supplier.
If any suppliers want to discuss access etc they’re welcome to contact us at hello@wearethehide.co.uk.
Music and Entertainment
Can I have a band and DJ?
Absolutely. To maintain good space on the dancefloor, we would generally recommend hiring a three piece band rather than a large band. A band will always bring their own AV equipment and they will be required to supply us with PAT testing certification and a copy of their public liabilities insurance. We ask band sets to finish by 10.30pm to enable a final hour of a DJ or a playlist. DJs are welcome and they will also be required to supply the above. The music for all events must finish by 11.30pm when the event finishes, they cannot play beyond this.
Are there any restrictions with sound?
A suitable sound level is 95db. Whilst we want everyone to enjoy the party, The Hide has surrounding residential properties to take into consideration for all events and our bar staff need to hear what guests are asking for at the bar! If it is too loud a member of staff will ask the band or DJ to lower the volume.
Can I use your music equipment?
Yes we have a full soundsystem and lights at the Hide. If you don’t want to hire a band or DJ, you can supply us with Spotify playlists which we will preload onto our system ready to play. We ask you to split this into daytime and evening playlists. If you are having a ceremony at the Hide, please put the music for this into its own dedicated playlist. Our staff will then manage everything from there.
Can I have a photobooth?
Yes you can hire an external company to set up a photobooth at the Hide. We will discuss suitable locations in the venue so that the photobooth company knows where to set up. The preferred location will depend on how many guests you have attending your wedding.
Children
Children are welcome at the Hide and are not restricted to leave by a certain time. We ask that parents supervise children at all times. It is an old building and therefore there are hazards and business roads outside. We will ask for a total number of children and a rough guide to their ages so that we can inform staff working at the event.
On the day
Will there be a wedding co-ordinator?
Whilst we don’t offer a full co-ordination service, we will always allocate a member of our team to be a lead on your wedding day. They will follow the timings, set out in schedule/running order and be your main point of contact throughout the day.
When will The Hide team be at the venue on the day?
Generally we do most of our preparation beforehand and as we only open when we have events our team will be a the venue no earlier than two hours prior to your guests arriving.
After your wedding
When Can I collect my belongings?
Following your wedding day we will gather everything up for you ready for your collection. We’re not open on Sundays but you’re able to collect on the next available day, Monday to Friday between 8am-2.30pm when the Coffee shop is open. If you can’t make this time, we can agree on an alternative.
When do suppliers need to pack up and collect their equipment?
Suppliers will need to collect their belongings and equipment in the evening after the event or the next available day (Monday to Friday). We’re not open Sundays unless we have an event so unfortunately this isn’t an option and they need to be made aware of this prior to your wedding.
Anything missing you need to know? just as us at hello@wearethehide.co.uk